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Rental Facility FAQ's

Is City Hall decorated for the Holidays?

Spend the Holidays with Wood Village

Each year the City of Wood Village hosts an annual Holiday Tree Lighting on the first Saturday of December. Holiday decorations go up around Thanksgiving and remain up until the beginning of January. These decorations, both inside and outside, make the City Hall & Civic Center the perfect place for you holiday party!

Special Notes

The City Hall & Civic Center and the outdoor plaza are unavailable for rentals on the first Saturday of December due to the annual Holiday Tree Lighting.

Holiday decorations may not be removed for private rentals.

Is there event parking?

Parking Guidelines

  • There are 3 parking lots at the City Hall & Civic Center with 2 of the lots adjoining Donald L Robertson City Park.
  • Overflow parking can be found on NE Halsey Street.
  • No event parking is permitted on residential streets.
  • No overnight parking is permitted in the City Hall and Civic Center parking lots.
  • No vehicle should be left on NE Halsey Street for a period over 48 hours. See WVMC 10.08.070.

parking map

Can I have catered food & serve alcohol at my event?

Catered & Alcohol Service Events

City Hall & Civic Center

If your event will be catered, please provide the name of the catering business on your application.

All events serving or selling alcohol require additional liability insurance.

Any alcohol sold, served, or consumed must remain within the City Hall & Civic Center building. No alcohol is permitted outside or in Donald L. Robertson City Park.

If alcohol will be served at your event, an Alcohol Server Permit must be submitted along with your application.

If alcohol will be sold at your event, an OLCC Special Event Permit must be submitted along with your application.

Donald L. Robertson City City Park

No alcohol is permitted for sale, service, or consumption in any park facility.

If your event will be catered, please provide the name of the catering business on your application.

What’s the cost to rent a park facility?

Small Events

Groups of Less than 100 People

  • Park Facility Permit Fee: $0
  • No security deposit required

Large Event

Groups Larger than 100 People

  • Park Facility Permit Fee: $100
  • Security deposits determined on a case-by-case basis
  • Insurance required with a limit of $2,000,000 and City of Wood Village named “additional insured”

Commercial Events

  • Park Facility Permit Fee: $500
  • Facility Attendant, actual cost
  • Insurance required with a limit of $2,000,000 and City of Wood Village named “additional insured”

City Park Facility Rental Fees

Small Groups (Less Than 100)

TypePicnic ShelterGazeboMultipurpose FieldAmphitheaterPlazaNE FieldBasketball Court
Community Member/Affiliate$0 Permit Fee$0 Permit Fee$0 Permit Fee$0 Permit Fee$0 Permit Fee$0 Permit Fee$0 Permit Fee
Business/Non-Community Member$0 Permit Fee$0 Permit Fee$0 Permit Fee$0 Permit Fee$0 Permit Fee$0 Permit Fee$0 Permit Fee

Large Groups (Over 100)

TypePicnic ShelterGazeboMultipurpose FieldAmphitheaterPlazaNE Field
Community Member/Affiliate$100 Permit Fee$100 Permit Fee$100 Permit Fee$100 Permit Fee$100 Permit Fee$100 Permit Fee
Business/Non-Community Member$100 Permit Fee$100 Permit Fee$100 Permit Fee$100 Permit Fee$100 Permit Fee$100 Permit Fee
Commercial$500 Permit Fee$500 Permit Fee$500 Permit Fee$500 Permit Fee$500 Permit Fee$500 Permit Fee

Affiliate Rate & In Gratis Use

Non-profits, community groups, and governments may qualify for the affiliate rate if their mission values align with those of the City of Wood Village. They may also apply for in gratis use. To learn if your group qualifies for the affiliate rate or in gratis use, please email us.

What’s the cost to rent City Hall?

Wood Village Community Members

Wood Village community members and groups receive a discounted cost for facility rentals. View the Rental Hourly Rate table below for full details.

Non-Profits, Community Groups, & Governments

Non-profits, community groups and governments may qualify for the affiliate rate if their mission values align with those of the City of Wood Village. They can also apply for a fee waiver for in gratis use. To find out if your group qualifies for the affiliate rate or in gratis use, please email us.

Rental Hourly Rate

City Hall Council Chambers (80 Person Capacity)

TypeMonday through Friday* 7 a.m. to 4:30 p.m.Monday through Friday* 5 p.m. to 10 p.m.Saturday+Sunday+Less Than 10 Days Notice
Community Member/Affiliate$50 per hour$70 per hour$70 per hour$70 per hour$50 per hour
Business/Non-Community Member$100 per hour$140 per hour$140 per hour$140 per hourNot Applicable

Dirks Conference Room (12 Person Capacity)

TypeMonday through Friday* 7 a.m. to 4:30 p.m.Monday through Friday* 5 p.m. to 10 p.m.Saturday+Sunday+
Community Member/Affiliate$25 per hour$25 per hour$25 per hour$25 per hour
Business/Non-Community Member$50 per hour$50 per hour$50 per hour$50 per hour

*2 hour minimum; includes a 30 minute period before and after the events for set up and cleaning
+4 hour minimum; includes a 1 hour period before and after the event for set up and cleaning

Affilaite Rate and In Gratis Use

Non-profits, community groups, and governments may qualify for the affiliate rate if their mission values align with those of the City of Wood Village. They may also apply for in gratis use. To learn if your group qualifies for the affiliate rate or in gratis use, please email us.