Each year the City of Wood Village hosts an annual Holiday Tree Lighting on the first Saturday of December. Holiday decorations go up around Thanksgiving and remain up until the beginning of January. These decorations, both inside and outside, make the City Hall & Civic Center the perfect place for your holiday party!
Special Notes
The City Hall & Civic Center and the outdoor plaza are unavailable for rentals on the first Saturday of December due to the annual Holiday Tree Lighting.
Holiday decorations may not be removed for private rentals.
If your event will be catered, please provide the name of the catering business on your application.
All events serving or selling alcohol require additional liability insurance.
Any alcohol sold, served, or consumed must remain within the City Hall & Civic Center building. No alcohol is permitted outside or in Donald L. Robertson City Park.
If alcohol will be served at your event, an Alcohol Server Permit must be submitted along with your application.
If alcohol will be sold at your event, an OLCC Special Event Permit must be submitted along with your application.
Donald L. Robertson City City Park
No alcohol is permitted for sale, service, or consumption in any park facility.
If your event will be catered, please provide the name of the catering business on your application.
Security deposits determined on a case-by-case basis
Insurance required with a limit of $2,000,000 and City of Wood Village named “additional insured”
Commercial Events
Park Facility Permit Fee: $500
Facility Attendant, actual cost
Insurance required with a limit of $2,000,000 and City of Wood Village named “additional insured”
City Park Facility Rental Fees
Small Groups (Less Than 100)
Type
Picnic Shelter
Gazebo
Multipurpose Field
Amphitheater
Plaza
NE Field
Basketball Court
Community Member/Affiliate
$0 Permit Fee
$0 Permit Fee
$0 Permit Fee
$0 Permit Fee
$0 Permit Fee
$0 Permit Fee
$0 Permit Fee
Business/Non-Community Member
$0 Permit Fee
$0 Permit Fee
$0 Permit Fee
$0 Permit Fee
$0 Permit Fee
$0 Permit Fee
$0 Permit Fee
Large Groups (Over 100)
Type
Picnic Shelter
Gazebo
Multipurpose Field
Amphitheater
Plaza
NE Field
Community Member/Affiliate
$100 Permit Fee
$100 Permit Fee
$100 Permit Fee
$100 Permit Fee
$100 Permit Fee
$100 Permit Fee
Business/Non-Community Member
$100 Permit Fee
$100 Permit Fee
$100 Permit Fee
$100 Permit Fee
$100 Permit Fee
$100 Permit Fee
Commercial
$500 Permit Fee
$500 Permit Fee
$500 Permit Fee
$500 Permit Fee
$500 Permit Fee
$500 Permit Fee
Affiliate Rate & In Gratis Use
Non-profits, community groups, and governments may qualify for the affiliate rate if their mission values align with those of the City of Wood Village. They may also apply for in gratis use. To learn if your group qualifies for the affiliate rate or in gratis use, please email us.
Wood Village community members and groups receive a discounted cost for facility rentals. View the Rental Hourly Rate table below for full details.
Non-Profits, Community Groups, & Governments
Non-profits, community groups and governments may qualify for the affiliate rate if their mission values align with those of the City of Wood Village. They can also apply for a fee waiver for in gratis use. To find out if your group qualifies for the affiliate rate or in gratis use, please email us.
Rental Hourly Rate
City Hall Council Chambers (80 Person Capacity)
Type
Monday through Friday* 7 a.m. to 4:30 p.m.
Monday through Friday* 5 p.m. to 10 p.m.
Saturday+
Sunday+
Less Than 10 Days Notice
Community Member/Affiliate
$50 per hour
$70 per hour
$70 per hour
$70 per hour
$50 per hour
Business/Non-Community Member
$100 per hour
$140 per hour
$140 per hour
$140 per hour
Not Applicable
Dirks Conference Room (12 Person Capacity)
Type
Monday through Friday* 7 a.m. to 4:30 p.m.
Monday through Friday* 5 p.m. to 10 p.m.
Saturday+
Sunday+
Community Member/Affiliate
$25 per hour
$25 per hour
Unavailable
Unavailable
Business/Non-Community Member
$50 per hour
$50 per hour
Unavailable
Unavailable
*2 hour minimum; includes a 30 minute period before and after the events for set up and cleaning
+4 hour minimum; includes a 1 hour period before and after the event for set up and cleaning
Affilaite Rate and In Gratis Use
Non-profits, community groups, and governments may qualify for the affiliate rate if their mission values align with those of the City of Wood Village. They may also apply for in gratis use. To learn if your group qualifies for the affiliate rate or in gratis use, please email us.
This form is not intended to be used to inquire about facility availability. Check availability first. Apply only after inquiring about availability at Reservations@WoodVillageOR.gov or calling (503) 667-6211.
Rental forms can be dropped off at City Hall or emailed.
If filling out the PDF application electronically, a PDF-viewing application, such as Adobe Acrobat Reader, may be required.
Park Rental FAQs
Park facilities are available most weekdays and weekends.
Park reservations are limited to a four-hour maximum.
The parking lot, plaza, and splash pad are a part of Donald L Robertson City Park. Rental of a facility does not provide exclusive use of any amenity outside the designated areas.
Large groups & commercial events: Insurance required with a limit of $2,000,000 and City of Wood Village named "additional" insured
Bounce Houses & other high-risk activities: Insurance required with a limit of $2,000,000 and City of Wood Village named "additional" insured
Commercial events are charged a one-time $500 Permit Fee
All permit fees are required at time of permit request. All other fees and proof of insurance are due 30 days after permit request has been granted.
Insurance is required for all evening and weekend rentals.
This form is not intended to be used to inquire about facility availability. Check availability first. Apply only after inquiring about availability at Reservations@WoodVillageOR.gov or calling (503) 667-6211.
Rental forms can be dropped off at City Hall or emailed.
If filling out the PDF application electronically, a PDF-viewing application, such as Adobe Acrobat Reader, may be required.
