Facility Reservations

Rental Facility FAQs

  • City Hall Rentals
  • What is the Cost to Rent City Hall?
  • City Hall Rental Forms
  • Park Rentals
  • What is the Cost to Rent a Park Facility?
  • Park Facility Rental Forms
  • Parking
Council Chambers

Hold your next family, business, or organizational event in our Council Chambers.

Council Chambers is available most evenings after 5 pm, and all day on weekends. The Council Chambers holds about 80 people comfortably and has a full kitchen. Call City Hall at (503) 667-6211 for availability or to schedule a viewing.

The Council Chambers at City Hall can be rented by community members, organizations, or other governmental groups

  • Council Dais, Microphones, and Audiovisual Equipment
  • Smart TV (connection with HDMI cable)
  • Ten (10) 6′ Round or Ten (10) 6′ Rectangle Banquet Tables
  • Eighty (80) Banquet Chairs
  • Twenty-four (24) Conference Chairs
  • Dirks Conference Room
  • Donald L Robertson City Park Plaza (non-exclusive use)
  • Full Kitchen (stove, refrigerator, freezer, dining ware)
  • Restrooms (three gender-neutral)
The Stanley & Rita Dirks Conference Room

The Dirks Conference Room comfortably holds about 12 people. It is available most weekdays and weekends. Call City Hall at (503) 667-6211 for availability or to schedule a viewing.

  • Large Conference Table
  • Ten (10) Conference Chairs. Additional seating can be requested.
  • Smart TV (connection with HDMI & USB cables)
  • Restrooms (three gender-neutral)
Wood Village Community Members

Wood Village community members and groups receive a discounted cost for facility rentals. Click the Rental Hourly Rate graphic below for full details.

Non-Profits, Community Groups, and Governments

Non-profits, community groups and governments may qualify for the affiliate rate if their mission values align with those of the City of Wood Village. They can also apply for a fee waiver for in gratis use. To find out if your group qualifies for the affiliate rate or in gratis use, please contact city@woodvillageor.gov.

Insurance is required for all evening and weekend rentals.

Rental forms can be dropped off at City Hall or emailed to Reservations@WoodVillageOR.gov.

Instructions for Filling Out an Application Electronically

If filling out the PDF application electronically, please follow the steps below. A PDF-viewing application, such as Adobe Acrobat Reader, may be required.

On a Computer

  1. Click on the required form under the City Hall Rental Forms tab
  2. Fill out the required sections
  3. Download the PDF with your changes
  4. Open with Adobe Acrobat Reader
  5. Sign electronically by clicking in the Authorized Signature field
  6. Save your changes
  7. Email to Reservations@WoodvillageOR.gov

On a Mobile Device

  1. Click on the required form under the City Hall Rental Forms tab
  2. Download the PDF
  3. Open with the Adobe Acrobat Reader app
  4. Fill out the form & sign electronically by clicking on the Pencil Icon in the lower right corner
  5. Save your changes
  6. Email to Reservations@WoodvillageOR.gov

 

Supporting Documents

City Hall Facility Rental Information (PDF)

The Donald Robertson Park is the perfect place for your family or business event or celebration.  In many cases, the facilities can be reserved at no cost. Call 503-667-6211 for facility availability.

  • Facilities at the Donald Robertson Park are available for private parties and events
  • Facilities include the Plaza, Gazebo, Picnic Shelter, Amphitheater, Multipurpose Field, and Sports Field
  • Public Restrooms located near the Picnic Shelter
  • No fee or deposit for most private groups of 100 people or less

Small Events

Groups of Less than 100 People

  • Park Facility Permit Fee: $0.00
  • No security deposit required
Large Events

Groups Larger than 100 People

  • Park Facility Permit Fee: $100.00
  • Security deposits determined on a case-by-case basis
  • Insurance required with a limit of $2,000,000 and City of Wood Village named “additional insured”
Commercial Events
  • Park Facility Permit Fee: $500.00
  • Facility Attendant, actual cost
  • Insurance required with a limit of $2,000,000 and City of Wood Village named “additional insured”

Insurance is required for large groups (over 100) and commercial events.

All permit fees are required at time of permit request. All other fees and proof of insurance are due 30 days after permit request has been granted.

Rental forms can be dropped off at City Hall or emailed to Reservations@WoodVillageOR.gov.

Instructions for Filling Out an Application Electronically

If filling out the PDF application electronically, please follow the steps below. A PDF-viewing application, such as Adobe Acrobat Reader, may be required.

On a Computer

  1. Click on the required form under the Park Facility Rental Forms tab
  2. Fill out the required sections
  3. Download the PDF with your changes
  4. Open with Adobe Acrobat Reader
  5. Sign electronically by clicking in the Authorized Signature field
  6. Save your changes
  7. Email to Reservations@WoodvillageOR.gov

On a Mobile Device

  1. Click on the required form under the Park Facility Rental Forms tab
  2. Download the PDF
  3. Open with the Adobe Acrobat Reader app
  4. Fill out the form & sign electronically by clicking on the Pencil Icon in the lower right corner
  5. Save your changes
  6. Email to Reservations@WoodvillageOR.gov
Supporting Documents

City Park Facility Rental Information (PDF)

Parking Guidelines
  1. There are three (3) parking lots at the City Hall & Civic Center with two (2) of the lots adjoining Donald L Robertson City Park.
  2. Overflow parking can be found on NE Halsey Street.
  3. No event parking is permitted on residential streets.
  4. No overnight parking is permitted in the City Hall & Civic Center parking lots.
  5. No vehicle should be left on NE Halsey Street for a period over 48 hours. See WVMC 10.08.070