Please read through the Vendor Requirements and Vendor Guidelines below prior to completing the vendor form.
Booth / Tabling Organizations
Provide a free resource for community members:
- Candy / Treat
- Brochure(s)
- Swag Items
- Voucher / Coupon
- Activity / Demo
No sales of any kind permitted at this event. All candy or food must be prepackaged and labeled appropriately.
Each vendor is responsible for their own:
- Pop-up Tent (10′ x 10′)
- Table(s)
- Chair(s)
- Food & Drink
Vendor registration is open until full.
Applicant Priority – Priority is given to local community groups and organizations, non-profits, local government and public safety partners, and City of Wood Village Community Partners.
Tabling Vendor Space – 10′ x 10′ space; grass; no electricity will be provided
Parking & Setting Up – TBA
Refreshments – Free treats and hot beverages are available during the event. Vendors are responsible for bringing / getting their own food and drink during the event. Tany’s Cafe con Pan is located across the street along with other nearby restaurants.
Weather – Pumpkin Fest will take place in rain or shine. In case of extreme weather, City staff will make a call based on current conditions and notify you.
Questions – Contact Caroline Hinders at (503) 489-6868 or CarolineH@WoodVillageOR.gov
Event Vendor Disclaimer
The City welcomes participation from a wide range of organizations, including community groups, non‑profits, businesses, advocacy organizations, and community partners of all kinds, representing diverse viewpoints and parties.
Participation in City‑hosted events does not constitute the City’s endorsement, support, or promotion of any particular viewpoint, business, political position, candidate, or initiative. The City provides equal opportunity for engagement and does not discriminate based on race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, veteran status, political affiliation or perspective, or any other protected status.
Use of City Logo and Branding
Vendors, organizations, and participants may not use the City’s logo, seal, branding, or any similar imagery—whether on printed materials, digital content, promotional items, signage, or merchandise—without the City’s prior written permission. Use of City branding in a manner that could imply endorsement, sponsorship, or approval is strictly prohibited.
All vendors and participants are expected to adhere to event guidelines, respect the diversity of views represented, and maintain a welcoming environment for all community members.